How I manage Email viruses, SPAM, and Email overload

It is real easy to fill up your inbox. It is hard to filter through the junk. I use three products to manage my email, mailwasher, Yahoo mail, and Outlook. Just by subscribing to the SBS2K mailing list I am getting over 100 pieces of mail a day. Here is how I clean it up and keep my email storage growth to a minimum.

  1. I send all my inbound mail to my Yahoo mail account.
  2. I use mailwasher to scan and categorize the mail. I periodically delete the SPAM, porn, and viruses.
  3. I go into Yahoo mail to read the remaining mail and delete everything I do not plan on keeping.
  4. I retrieve the remaining mail from Yahoo into Outlook. NAV checks for viruses and Spamnet files any remaining spam. I file the remaining emails in the appropiate subject folder before making a reply. Outlook will automatically file replies in the folder of the original mail if you do it this way.

Valid Approaches To Content Management. IN A WORLD…where legacy content and gargantuan management systems routinely churn out inaccessible, invalid HTML…the liveSTORYBOARD CMS is a taking… [Buzz]

I enjoy reading Buzz. Today they talked about one of my favorite web subjects, content management. The livestoryboard product is interesting in the same sense that Radio Userland is interesting. Both products try to make dynamic content management easier. Radio Userland has great RSS integration but is focused on a single author. Livestoryboard is targeted at businesses with multiple authors. I have not investigated it thoroughly but it appears to generate quality web pages using XHTML, CSS, and XML. I like standards like XHTML because the web pages only break in old browsers. Both products are succeeding at driving the cost of content management down to reasonable levels.

DHTML Done Right. Dynamic HTML, web standards and accessibility need not be mutually exclusive, as Dave Lindquist demonstrates with these cool DHTML menus…. [Buzz]

Dave has put together two navigation menus, dropdown and expandable, that are XHTML compliant and simple. I have a couple usability issues but they are nice.

Dreamweaver Extreme: Five Steps to More Professional Pages with Dreamweaver MX by Drew McLellan; re: Dreamweaver, Dreamweaver UltraDev. [Macromedia – Designer Developer Center]

Here is the suggestions. XHTML is a little hard but doable if you read the manuals.

Step 1: Export your JavaScript and CSS to external files
Step 2: Export your site without template mark-up
Step 3: Future-proof your site with XHTML
Step 4: Tidy up your code with the Apply Source Formatting command
Step 5: Validate your page to find basic errors

I guess I should comment on why I think Exchange is the way for a small business to go. Although a person like me might enjoy playing with IMAP from different vendors and comparing it to Exchange and Notes, most small businesses want to focus on their business. Email is an important tool in supporting the business but is also a source of major headaches such as spam and viruses. With a product like SBS2K you can almost ignore the upfront cost and focus on the headache issues. At this moment in time the tools to minimize those headache issues appear to be more robust for Exchange than the other products. It just doesn't take too many lost hours to justify a more professional approach to email.

Murphy's Law Revisited

OK, I know I am taking the path less traveled but let me rehash my server upgrade project. The plan was to upgrade the server with mirrored drives. I decided on two 75 GB drives from IBM and teamed them up with the Promise FastTrak 100 TX2 controller. I bought two round ATA 100 IDE cables to insure success. Well, things did not work out as planned. It didn't work. Since I had so many new parts it took quite a while to identify which part was the problem. The two IBM drives are bad. I verified the disk drives were the problem by checking the drives with the on-board IDE controllers for two different PCs. The round IDE cables I verified as good by testing them with the CDROM & Zip drive. The FastTrak controller I have not been able to verify. It doesn't seem to like to the old(but working) IDE drives I tried to verify with. I ended up sending an email to Promise support to see if they have any ideas. This snafu is really disappointing because I received my NFR copy of SBS2K this week. It is a NEW copy. It includes the SBS2K SP1 service pack.